Business Process Automation
Turn a repeated conversion, check, calculation or reporting task into a focused tool. We define its inputs and rules, connect the systems it needs and test the output against examples from your work.
The starting point
The remaining requirements may depend on your own files, calculation rules or approval steps. Compare the cost of configuring the existing product with a focused tool for that part of the task.
It works, it is undocumented, and it is a single point of failure the business has quietly come to depend on.
What the work includes
We use representative inputs, expected outputs and difficult cases to define the tool. The scope stays centred on the recurring task, with validation and error handling made explicit. We agree how the team will run it and maintain its rules after delivery.
Explore the delivery processTaking files or feeds in the shape you receive them and producing the shape your system needs, on a schedule.
Producing the recurring document that is currently assembled by hand, from live data, in the format the recipient expects.
Watching a folder or a mailbox, validating what arrives, and moving it on with the exceptions flagged.
The pricing, costing or allocation logic specific to your business, out of a spreadsheet and into something testable.
Taking the macro workbook one person maintains and turning it into a tool the team can use and someone else can maintain.
Bring a typical input, the expected output and a few cases that make the work difficult. A file conversion, validation check or report assembly needs explicit rules and a way to identify incomplete records. Keeping the scope contained makes the result easier to test and maintain.
A tool may replace spreadsheet logic or connect to another application. Integration services handles the connection when records need to move between systems.
Free-text requests may need classification before a tool can act on them. AI can be considered for that interpretation, with a person reviewing uncertain cases. Calculations and eligibility rules should remain explicit and testable.
If the task grows into several approvals and handoffs, workflow automation provides the wider routing. Agree who maintains the rules and how changes will be reviewed after the tool is in use.
We walk your current workflow with the people who run it and record where work stalls, duplicates or waits.
A fixed price and a dated plan, issued after discovery. Payment runs against milestones.
Review the proposed workflow, interfaces and data requirements before implementation. The design work follows the scope of the project.
Implement the agreed scope in short cycles, review the changes and test the behaviour with representative records and exceptions.
Test the required connections, confirm acceptance with your team and release according to the agreed rollout plan.
The team that built it handles updates, integrations and support calls after go-live.
Projects here typically run between USD 7,500 and USD 15,000 or above, depending on scope. We quote a fixed price after discovery and bill against milestones.
Fits when: Scope is clear and agreed after discovery
Billing: Milestone payments against a dated plan
Fits when: Scope will evolve, and you want capacity reserved
Billing: Monthly, per named engineer
Fits when: The system is live and needs changes and cover
Billing: Monthly, with an agreed response window
Small. A single tool replacing one recurring manual task is a real engagement and sits well below our typical project range. We would rather build a narrow thing that works than talk a small requirement into a platform.
Yes. We review the formulas, inputs and exceptions with the person who uses the spreadsheet, then define the rules and checks the replacement must preserve.
Small tools are cheap to change, which is part of the point. Where a process is still moving we build the changeable parts as configuration rather than hardcoding them, so an adjustment does not need a developer.
Usually it runs itself, on a schedule, on your infrastructure or ours. Where a person triggers it, we build the simplest possible interface for that, which is often a single screen.
Yes, though where the connection is the substantial part of the work it becomes an integration project rather than a tool build. We are clear about which one you are buying before we quote.
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A sample input, expected output and a few difficult cases are a useful starting point. We can assess the tool and connections required.